Changing the address of a firm’s registered office is a complex task that involves numerous legalities, since it is where all the authorised reports and other important information associated with the firm are sent. In addition to the registered department, a firm may also have a corporate office, executive office, district office, and a manufacturing plant.
Proponents of the firm finalise the area and location of the registered department. It is required to register the registered office with the Ministry of Corporate Affairs (MCA). After a registered headquarters is announced via INC 22, any changes in the registered office must be informed to the ROC.
Reason for Change in Registered Office Address
Stakeholders and the board of directors can decide where the company’s registered office will be located for a variety of reasons.
Occasionally, there may be a need to move the registered department from one location to another. This is the only explanation required.
- When a business grows rapidly and its current location does not suit its office area and infrastructure, it should shift its registered office address.
- Rent another office in a better location if the company’s lease is about to expire and it is planning to move elsewhere at the lease expiration date
- change in registered office of company of a firm for the purpose of employment development is recommended when expanding the business.
- There will be a change in the enrolled office address if another firm buys out your firm.
Changing a Company’s Registered Office Requires Certain Documents
At the time of incorporation, the ROC should be informed of the registered office of the firm. Ensure that the following documents are submitted to the ROC:
- Bills for gas and electricity
- Receipt for possession tax
- The registered office owner is required to provide a NOC
- Owner-firm lease agreement
On the electricity/gas/possession tax receipt, please make sure that the name and address you have provided are the same as those on the NOC receipt received from the owner.
Furthermore, a facility under construction cannot serve as a registered office for a company. Despite the fact that it is not expected that a registered office is declared as a retail or industrial commodity, residential commodities can also be declared as registered offices.
How to Change the Registered Office of a Private Limited Company Within the Same State
A private limited company’s registered manager’s address can differ from one area to another within the boundaries of the same state by using the following method:
- The board conducts a conference and makes a decision
- From the time the determination is started, the applicant must file form INC-22 with the Registrar of Companies (ROC).
The INC-22 requires the following documents
- The address of the registered headquarters as of the most recent date
- Not older than two months’ gas and electric bills
- The NOC must be associated with the landlord’s address.
Steps to Change The Registered Office
There are two ways in which the private limited company has to follow protocol when it wants to move its registered office so that it can be located outside the jurisdiction of the existing city, town, or village:
- An extra ordinary general meeting (EGM) date, day, time, and outlet are determined during a board conference
- In the Extraordinary General Meeting, a conclusion is enacted heeding the change of address
- Documentation of Form MGT-14 is needed within 30 days after the determination has been enacted with the Registrar of Companies (ROC),
Requirements for documents
MGT-14 form
- A copy of the resolution authorised by the chairman
- Form INC-22 is documented with the ROC within 15 days of initiation of the conclusion.
INC-22 form
- Registrar’s address document
- Two months’ worth of utility bills (no older than that)
- Collecting the landlord’s NOC
- Resolution of special importance
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